[Shared Drive] Guide – COWAY VINA

❍ Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

② On the left, click Shared drives.

③ At the top, click New

④ Enter a name and click Create.

Protect all files in a shared drive:

Requires Manager access

① On the left, click the shared drive that contains the files you want to protect.

② At the top, next to the shared drive name, click the Down arrow > Shared drive settings.

③ Click Edit to set any of these permissions:

-Sharing files with people outside of your organization
-Sharing files with people in your organization who aren’t members of the shared drive
-Allowing people with Commenter and Viewer access to download, copy, or print files.

④ After you choose an option, click Apply.

⑤ Click Done.

① In a shared drive, click the file you want to share.

② At the top, click Share

③ (Optional)To specify what people can do with your file when you share it, under your organization name, click Change:

To allow sharing the link outside of your organization, next to your organization name, click the Down arrow > Public.

④ Click Copy link.

⑤ Click Done.

⑥ Paste the link in an email, on a website, or wherever you need to share it.

① At the top, click Manage members

② Add names, email addresses, or a Google Group.

By default, new members are Content managers. They can upload, edit, move, or delete all files.

③ Permissions for a new member, click the Down arrow and choose an option.

① On the left, click a shared drive.

② At the top, next to the shared drive name, click the Down arrow > Email members.

③ Change the subject and enter your message.

④ Optional) To only email members with specific access levels, or to send yourself a copy of the email, check the boxes.

⑤ Click Send.

① Right-click a shared drive and click Search within shared drive name.

② In the Search box, enter your search term and press Enter.